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Business Insurance for Medical Offices
A Package that accommodates all your Business insurance needs

Let PENTECO Help You Protect Your Business

You’ve worked hard to build your dream into a thriving medical office. Let The Hartford build a business insurance plan to protect that hard-won enterprise.

We’ve made it our goal to understand the unique exposures and important issues that need to be considered when customizing an insurance package for a medical office like yours. And The Hartford has the broad array of coverage products to meet those needs at a competitive price.

Business Owners Policy

Your administrative functions are highly computerized. You may use special software to track patient scheduling, order tests, flag possible drug interactions, suggest diagnoses, retrieve and update medical records, bill insurance carriers and patients and reconcile payments. Software must be updated on a regular basis due to rapid advances in technology.

Spectrum includes computer equipment as covered business personal property and protects your investment in computer technology by reimbursing you for physical loss or damage to your computer hardware.

Coverage is extended with a $10,000 limit to loss of or damage to data or computer software – including electronic patient records.

Our optional Computers and media coverage form provides built-in coverage for virus damage to computer equipment, software and data. Limits are available up to $2 million. Additional limits are provided within the blanket limit included in our Super Stretch and Premium Stretch endorsements for Healthcare Professionals.

Laptop computers may be playing a big role in helping you stay on top of medical advances. Doctors are embracing e-technology at a faster rate than the general public in order to access information more quickly and to stay organized. These devices are susceptible to loss when doctors shuttle between their offices and local hospitals.

Coverage for laptop computers is provided under the Stretch endorsements; there is a $5,000 limit on the Stretch form and a $10,000 limit on the Super Stretch and the Premium Stretch for medical, Dental and Healthcare Service Providers forms.

Payments from health insurance carriers may not be received for several weeks after a patient’s visit; health insurance carriers often dispute or deny reimbursement requests. in a recent American medical Association survey, one-third of doctors claimed that reimbursement was not forthcoming within the 45 day legal limit. Accounts receivable exposure is significant for this industry.

Spectrum has a $25,000 limit for Accounts receivable coverage built into the form for both on and off premises exposures. This limit may be increased up to $2 million. Additional limits are provided within the blanket limit included in our Stretch endorsements.

Accounts receivable coverage responds to losses caused by the inability to collect outstanding balances as a result of lost or damaged records. This coverage is important for practices carrying large account receivables balances while waiting for health insurance carrier payments.

Healthcare is a highly competitive sector and doctors are increasingly looking to retain revenue derived from specialized equipment rather than referring patients elsewhere. many practices house their own medical Diagnostic equipment including mris, PeT scans, CT scans, and CAT scans. This equipment is subject to severe damage from power surges as well as mechanical failure. Typically the replacement cost value ranges from $750,000 to $3,000,000 per item. equipment breakdown coverage, included in the Spectrum Specialty Property Coverage Form, provides valuable protection for your equipment exposure.

Coverage includes electrical arcing or artificial electrical current as well as mechanical breakdown for computer equipment, phone systems, and medical equipment such as mris, CT scans, etc.

Bio-waste disposal creates exposure to loss. Bio-waste disposal is strictly regulated. When laws governing the proper disposal of medical waste are accidently violated, you may be exposed to loss.

State medical boards regulate the practice of medicine.

State boards may respond to complaints about doctors and hold hearings when warranted.

The optional reimbursement of Legal expenses for Disposal of medical Waste and reimbursement of

Legal expenses for Court or review boards coverages* are available for chiropractors, doctors, physiotherapists and laser eye surgery centers. These optional coverages reimburse legal expenses if:

• The insured is involved in certain types of legal proceedings in which a violation of a law or regulation governing the disposal of medical waste is alleged. We will reimburse the insured for legal expenses up to $50,000.

• Disciplinary action is brought against the insured before any court or state review board. Spectrum automatically includes a $5,000 limit and there is an option to purchase additional limits up to $75,000.

You may store supplies of perishable medicines.

Whether you store pharmaceutical samples that the practice would have to pay to replace, or medicine purchased by the practice to treat or inoculate patients, i.e., flu vaccine or allergy shots, you may have supplies of perishable medicines on hand.

Our optional Super Stretch and Premium Stretch endorsements tailored for medical, dental and healthcare service providers bundle Spoilage-Perishable medicines and medical Supplies coverage in a blanket limit along with five other important coverages.

The primary focus of the majority of healthcare providers is taking care of their patients. business issues, including purchasing insurance coverage and doing paperwork, are secondary and take time away from caring for your patients. You want quick and hassle-free service with minimal paperwork to save time.

Business income and extra expense help reimburse medical practices for actual loss of earnings for up to 12 months after a covered loss and extra expense coverage needed to continue business operations during the period of restoration resulting from a covered property loss.

Healthcare professionals asked us to develop options for the adjustment of these claims that required less paperwork to save them time. We responded and are pleased to offer not one but three alternatives which are included in both the Super Stretch and the Premium Stretch endorsements for Healthcare Professionals:

• Daily Average Limit: For the first 10 business days of the period of restoration we will make payment based on the insured’s daily average business income.

• $500 Daily Limit: For the first 10 business days of the period of restoration we will pay a daily limit of $500.

• Business income For interruption of Practice Daily Limit: A predetermined daily limit ($500 - $5,000) up to 25 business days if a policy also includes the business income For interruption of Practice endorsement.

Workers’ Compensation

Estimates indicate that each year, one in ten healthcare workers is accidently stuck by a contaminated sharp – mostly needle sticks.** Sharps injuries may result in life threatening HIV, Hepatitis b or Hepatitis C. Hepatitis b and C are spreading rapidly through the U.S population. Together they have infected more than 5 million Americans – that’s 1 in 60 carrying a contagious, possibly fatal disease.

The Hartford Workers’ Compensation policy includes payment for the initial cost of testing the injured healthcare worker and provides reimbursement for initial blood testing of the source patient, benefiting the healthcare worker in a number of ways:

• may identify medical issues faster so an appropriate treatment plan can be determined

• may reduce or eliminate additional blood tests and precautionary drug treatment

• may reduce anxiety

Cash flow can be problematic for the medical profession.

Payment from health insurers may not be made for several weeks and at times may be disputed.

The Hartford offers a convenient way to manage cash flow with XactPAY®, our patent pending payroll billing solution for The Hartford’s workers’ compensation policyholders. benefits to small business owners include:

• no large down payment/p>

• Pay-as-you-go premium charges based on actual payroll

• mitigation of audit surprises at the end of the policy period

Like many small business owners, you may regard employees as an extension of your family. You want to make sure employees injured on the job are well cared for but you also want workers’ compensation premiums to be competitive.

As one of the largest and most experienced workers’ compensation carriers in the country, we offer:

• Access to a nationwide network of over 400,000 healthcare providers skilled in handling workplace injuries and helping injured employees get back to work. These network resources, combined with contracted network discounts, help The Hartford get the most out of every healthcare dollar.

• Assistance in getting injured workers back on the job as soon as medically appropriate through our Team

•Work® return-to-work program and nurse case managers for complex cases.

• Help in managing claim expenses by reviewing medical bills and prescription treatments for accuracy.

Commercial Auto

Our broad Form endorsement is automatically added to most policies at no cost to you. medical practices find many of its provisions beneficial.

Many times employees use their own automobiles to run business related errands during their lunch break or after work. A significant non-owned auto exposure exists.

Employees as insured's – if an employee has an accident while driving their own car on company business, personal liability coverage is provided to the employee in excess of the employee’s own personal auto insurance.

Your medical office may lease or purchase expensive vehicles. Vehicles depreciate quickly and in the event of a total loss the outstanding value of the lease may exceed the actual cash value of the vehicle.

Lease gap Coverage – in the event of a total loss to a covered leased auto for which the lessor has been added as an additional insured, we will pay the outstanding balance of the lease if it exceeds actual cash value.

Loan gap Coverage – in the event of a total loss to a covered auto for which the insureds outstanding loan balance is greater than the actual cash value of the vehicle, we will pay the difference between the outstanding loan balance and the actual cash value.

Like other professionals, you may want your next car to be a hybrid. many professionals are drawn to the clean energy and high mileage aspects of hybrid cars. if a non-hybrid auto is a total loss, and is replaced by a hybrid auto, we will pay an additional 10% of actual cash value up to a maximum of $2,500.

Our Preferred Business Insurance Partners


Get A Fast FREE Insurance Quote Today!

Please complete the form below and one of our representatives will contact you with a free, no-obligation quote. Or you may contact our office at (703) 660-9090 to discuss your insurance needs.

All information compiled during the quote process will be kept confidential and will be used for quote purposes only. 
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General Information
Your Full Name: *
Your Company:
State:     Zip:
Business Phone: *  
E-mail Address: *

Current Insurance Information
Company Name:
(not agency)
Policy Expiration Date:   Premium Amount: $
Years Insured:
About Your Business
Business Owner:
Number of Employees: Years in Business:
Number of full-time Doctors: Number of part-time Doctors:
Number of Locations: Annual Sales: $
Detailed Description of your Business:
Payroll Information (if known)
Employee Duties Annual Payroll $ Hourly Wage $
Property Questions /td>
Do you own
your Building?
Building Replacement Value: $
  Replacement Value of Contents: $
Do you have a
Company Vehicles?
If Yes, How many?
Property Information
Address: (if different)
State:    Zip:
Protection Devices Installed: Smoke Detectors
Fire Extinguisher
Central Burglar / Fire Alarm
Year Building Built:
Building Square footage:
Number of Stories:
Occupancy: Owner Tenant
Square Feet Occupied as Owner or Tenant:
Replacement Value of Building: $
Business Interruption: $
Replacement Value of Business Personal Property: $
Any claims in last 3 years?   If Yes, please describe.
Additional Comments or Questions
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